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Printer issues are frequent, and nothing is more irritating than receiving an error notice that your printer is offline when printing something, or seeing your printer listed as offline in the control panel, devices, and properties window. If the status of your printer is Offline, it indicates it is experiencing trouble connecting with your computer. And the reasons may range from connection problems to a printer malfunction, but the most common cause is a missing or faulty printer driver. Whatever the cause, we have every conceivable method in this article to repair and change the status of the printer from offline to online.
How can I go from an offline to an online printer?
When your printer says it’s offline, it’s because it’s having trouble connecting with your device. Let’s start by making sure your computer and printer are connected.
Examine the USB connection that connects your printer to your computer.
If you’re using a network printer, take a check at the network cable that connects the printer to your router.
Check your PC on the same network again; you may use the ping command to confirm this. If you’re linked to a VPN network, consider disconnecting and checking the condition of your printer.
Restarting your computer and printer will resolve the temporary issue that may cause active printers to go inactive, even though they are connected and fully functional.
By clicking ‘cancel all documents on your printer,’ you may delete all of your print jobs. The printing queue will be cleared, allowing you to resume your model.
Set the state of the printer to online.
- Select Devices and Printers from the control panel.
- This will bring up a list of installed printers. Find the printer you wish to switch to online.
- Make sure the printer is set as default by right-clicking on it.
- Right-click on that printer once again and choose “view what’s printed.”
Click Printer in the new window that appears. Remove the ticks next to the options Pause Printing and Use Printer Offline to switch your printer from offline to online mode.
Examine the printer port.
Also, double-check that the printer is set up correctly and that it is connected to the correct USB port.
- Navigate to the Control Panel, then to the Devices and Printers section.
- Locate your printer, right-click it, and choose Printer Properties from the menu that appears.
- Make sure that the correct port (USB01) is chosen in the Ports tab.
- After you’ve made this little adjustment, double-check that the printer is functioning correctly.
Check the status of the Print Spooler Service.
The print spooler is a critical utility or software interface that regulates how documents are printed in sequence. In order for print tasks to be completed or for the printer to operate correctly, the print spooler service must be functioning.
- Type services in the search box by pressing Windows key + R. msc, then click OK.
- This will open the Windows Services Console, where you can find Print Spooler by scrolling down. Check to see whether it’s currently running.
- If the print spooler service is already running, right-click it and choose restart.
- If you don’t see its status here, it’s because the print spooler service isn’t running.
- To access the properties of the print spooler service, double-click it. ,
- Change the service’s starting type to automatic and start it next to the service status.
- Check to see whether your printer is now online by clicking apply.
Troubleshoot your printer using the Printer Troubleshooter.
Use the built-in printer troubleshooter to automatically identify and fix driver and connection problems, as well as restart printer-related services.
- On the start menu, type troubleshooting and choose troubleshoot settings.
- Select Additional Troubleshooters from the drop-down menu (refer image below)
- Locate the printer, select it, and then click Troubleshoot.
- This will start detecting and diagnosing issues that are preventing the printer from working correctly.
- Restart your PC and printer once the diagnosis procedure is finished. This should help you resolve the printer’s offline state.
Install the printer driver again.
To connect and function, all printers need a printer driver to be installed on your computer. The Printer Offline Error may also be caused by faulty or outdated printer drivers. Let’s get rid of the old printer driver and replace it with the most recent one from the manufacturer’s website.
To begin, uninstall your printer driver:
- In your computer’s control panel, go to “devices and printers.”
- Locate and right-click the printer you want to delete, then choose ‘remove.’
- When the confirmation dialog box opens, choose Yes.
- Now press Windows + R, type appwiz.cpl, and hit Enter.
- This will open the programs and features window, where you may check whether your printer is listed.
- To fully delete the printer driver from your computer, right-click on it and choose uninstall. Follow the on-screen instructions. After that, restart your computer.
Install the printer driver again.
By visiting to the manufacturer’s website and looking for the most current proper driver, you may manually download and install the most recent printer driver.
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Frequently Asked Questions
How do I change my HP printer from offline to online?
If you are using a HP printer, you will need to go into the settings on your printer and change it from offline to online. Q:
How do I change my Printers status from offline to online?
To change your printers status from offline to online, you will need to go into the Printers and Faxes settings in Windows. Q:
How do I get my HP printer out of offline mode?
To get your HP printer out of offline mode, try turning it off and on again. Q:
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